WebCheckout Insights & Resources
Practical guidance on equipment checkout, tracking, and asset management from the WebCheckout team
Front-Desk Checkout Efficiency: How WebCheckout’s June 2026 Release Cuts Manual Workarounds
Picture the checkout desk ten minutes before closing. A patron wants a projector kit that shows as available, but the shelf unit has a cracked lens. The only warning anyone left is a handwritten sticky note on the case. Meanwhile, three overdue camera bags block next week’s reservations, and nobody can [...]
Configurable Operations Dashboard: One Front Page for Every Checkout Center
Picture a university running three checkout centers: a media lab, a theater equipment room, and an athletics gear closet. Each one needs a different front page. The media lab tracks overdue camera returns. The theater team needs tonight’s delivery tasks. Yet before this June 2026 release, every team shared one organization-wide [...]
Personalized Patron Portal Experience
Priya is on exchange in Singapore, and it’s nearly midnight when she opens her home campus’s booking system. She needs to reserve a camera kit before flying back next week. The confirmation screen lists a pickup window, but nothing tells her whether that time is hers or the checkout center’s. She books anyway [...]
Branded Email Template Manager: Give Patron Emails Your Institution’s Look
Six months after go-live, a patron opens a checkout confirmation email that still looks generic. It carries no logo, no school colors, and nothing that says it came from your institution. If a dean or communications lead has ever asked why patron emails look this way, you already know the problem. WebCheckout’s branded [...]
Resource Management Roadmap Preview: What WebCheckout Is Planning for a Future Release
A camera that never made it back to the shelf sits in an odd spot. Staff can’t check it back in, but they can’t close the record either. It lingers in reports as neither active nor gone. That kind of gap is common across lost laptops, retired projectors, and items still on order. [...]
Inventory Management in Higher Education: Best Practices for a Tighter Budget
Budgets are tightening across higher education, and equipment departments aren't exempt. According to an April 2025 EDUCAUSE QuickPoll, 42% of institutions anticipate IT budget decreases for the coming academic year. Yet 83% of respondents said their institution is considering, planning, or already implementing technologies that support operational efficiency. In other [...]
Tracking Your Assets: How Barcodes, QR Codes, and RFIDs Can Help Manage Your Inventory
If you're looking for a better way to track your assets, three technologies dominate the conversation: barcodes, QR codes, and RFID tags. Barcodes have led the way since 1974, when Wrigley's Gum became the first product scanned at checkout. Retailers have relied on barcodes ever since. They're quick, accurate, and [...]
ADA and WCAG Compliance: What Equipment Reservation Software Actually Needs to Meet
Accessibility compliance isn't just a legal checkbox anymore. For public colleges and universities, ADA and WCAG compliance is now a specific federal requirement with a firm deadline attached. The Americans with Disabilities Act (ADA) requires public-facing websites and apps to be accessible. Since 2024, the Department of Justice has [...]
Reduce Equipment Downtime: Why Automated Maintenance Keeps Equipment Running
Every piece of shared equipment eventually needs repair. Every hour it spends waiting for that repair is an hour it isn't available to anyone. According to the U.S. Department of Energy's Better Buildings Solution Center, predictive maintenance can save more than 40% in costs compared to a purely reactive approach. [...]
Equipment Management Software: Why Your Newest Hires Might Already Know How to Use It
If you're hiring recent graduates into roles that involve managing equipment, facilities, or shared inventory, there's a good chance some of them already have hands-on experience with equipment management software. They just don't think to mention it on a resume. A Skill Set Hiding in Plain Sight Over the last [...]