Safeguard Security

Enhance security by authenticating users through SSO or LDAP, providing an additional layer of protection to safeguard valuable resources.

Resource Restrictions

Implement flexible restrictions, such as setting loan durations for equipment, to optimize resource allocation and ensure fair and efficient usage.

Roles &
Restrictions

Allow instructors to allocate projects to students. Equipment Managers can then grant or mandate students to link a project when booking equipment. Integrate project details seamlessly into the equipment reservation system, and manage who and when equipment can be booked to the project. This simplifies and automates the management of production information and access to equipment.

Collaborative
Circulation

Enable the specification of one or multiple students responsible for equipment within a project. Associating bookings to a specific project, refines the control over equipment usage. The cumulative usage by assigned students aligns with the project’s usage guidelines.

Project
Perpetuity

Implement a single platform that oversees project needs, letting the team concentrate on advancing the production. Track project specifics throughout the equipment reservation phase, consolidating all necessities in a central location for all stakeholders.

Streamlined
Segmentation

MIA simplifies inventory management by allowing its users to divide large stocks into smaller, manageable portions. This strategy ensures time savings, prevents task overlap, and enhances project tracking.

Communication
Clarity

MIA fosters effortless and effective communication with technicians through mobile devices, allowing for messaging and alerts, while also enabling status monitoring of each assignment. This improves efficiency and reduces frustration.

Discrepancy
Detection

MIA eliminates record inaccuracies by instantly updating your WCO records upon resource scanning. It also enables detailed reporting on the condition and location of resources, ensuring accuracy, transparency, and accountability.

Space
Simplification

Ensure seamless reservation of event spaces with WebCheckout Pro’s Room Reservation software. Ideal for labs, workshops, editing bays, or sets. our system streamlines the booking process, manages approval workflows, and handles media and technology requirements efficiently. Maximize space utilization and eliminate booking conflicts during high-demand periods.

Booking
Barrier

Eliminate the risk of double bookings and maintain order and peace with our room & space reservation software. WebCheckout offers real-time visibility into the availability of diverse spaces, including conference rooms, event halls, and classrooms. Reserve in advance to bypass last-minute complications and coordinate your events with unparalleled ease.

Maintenence
Management

Enhance the condition of your learning environment by scheduling cleaning and maintenance around your academic calendar using WebCheckout Pro. This feature allows for flexible space management, ensuring minimal disruption to your events and classes. Keep your facilities in pristine condition, supporting uninterrupted learning and an improved educational experience.

Safety
Standards

Ensure that only certified personnel handle specialized equipment, maintaining high safety standards and compliance with regulations. WebCheckout Pro’s Certifications Module safeguards both users and equipment by restricting access to trained individuals, preventing misuse and accidents.

Streamlined
Systems

Automate the reservation and certification tracking process, saving valuable time and reducing administrative burden. The Certifications Module simplifies qualifying patrons for equipment use, consistently enforcing your institution’s policies with minimal effort.

Controlled
Coordination

With the ability to attach certification documentation and set expiration dates, administrators can maintain a clear and current record of all certifications. This level of detail provides a reliable audit trail and helps in the smooth running of equipment management and control.

Comprehensive
Convenience

Enhance customer engagement with the ability to issue service tickets on-the-go, maintain detailed logs and histories per ticket, and manage all associated documentation, directly through our mobile solution.

Maintenance
Master

Empower your team to keep equipment at peak performance with scheduled maintenance and calibrations, while also tracking preferred vendors for streamlined service operations.

Costs
Clarified

Leverage RPM’s advanced tracking to monitor in-house and external repairs, smartly assign work based on a variety of criteria, and accumulate comprehensive data on parts and labor costs for a clear picture of ownership expenses.

Bundling
Benefits

Bundles introduce a smarter way to work by allowing you to group equipment into functional sets that can be easily booked together. This feature is perfect for creating shortcuts for commonly used equipment combinations or for assisting customers unsure of their exact needs. With more flexibility than traditional kits, Bundles simplify the booking process, making it more intuitive for users to find what they need, when they need it.

Kit
Convenience

Maximize efficiency and streamline your equipment management with our Kits feature. Preassemble essential items into easy-to-reserve kits, allowing for seamless combination and disassembly of serialized components on the fly. Our Resource Components tab simplifies managing Container and Contained Resources, alongside Accessories, ensuring every piece of your equipment is just a click away from being perfectly organized and ready for action.

Dynamic
Distribution

Reservation by Resource Type provides unparalleled flexibility for operations distributing portable equipment. This method enables you to tailor the booking process to your specific needs, whether limiting equipment types available for checkout or allowing a broader selection. RRT adapts to various challenges, including late returns and equipment maintenance, ensuring you can offer substitutes without a hitch, thus keeping your operations smooth and responsive.

Seamless
Synchronization

Keep teams and customers in the loop with automated, editable emails that sync perfectly with your operational timetable, ensuring everyone’s on the same page.

Customized
Communication

Craft each message to echo your brand’s unique tone and include essential details, from equipment reservations to return reminders, all while providing the flexibility to target specific communication schedules.

Reliable
Reporting

Depend on the Messaging Module’s robust logging and calendaring feeds to deliver real-time updates and reports, fostering a reliable and transparent communication network.

Flexible Fee
Framework

Tailor your billing with adaptable rate structures for each equipment type, ensuring precise and fair charges for usage and late returns.

Automated
Accounting

Simplify financial operations with automatic invoice generation, payment tracking, and seamless integration with accounting systems.

Controlled Client
Compliance

Maintain a disciplined inventory system by applying billing holds to enforce the settlement of unpaid invoices, ensuring responsible usage among patrons.

Staff
Synchronization

Maximize staff utilization by leveraging WebCheckout’s flexible personnel scheduling module, designed to adapt to changing work conditions seamlessly. Managers can ensure the right staff are on duty at the right times, enhancing efficiency and productivity. Automated notifications keep everyone informed of their schedules, reducing the chance of miscommunication.

Seamless
Scheduling

Manage staff schedules with ease using WebCheckout’s intuitive interface, which simplifies the scheduling process for both full- and part-time staff. Duplicate and copy schedule features streamline planning, while calendar feeds and integrated messaging keep everyone up-to-date. This turnkey solution ensures that managing shifts and productions is hassle-free, allowing managers to focus more on operational excellence and less on the complexities of scheduling.

Precise
Placement

Eliminate over and under-staffing with WebCheckout’s scheduling software that meticulously tracks labor requirements, mitigating the risks associated with manual scheduling errors such as missed shifts or overstaffing. This precision not only curbs unnecessary labor costs but also coordinates time-off requests effectively, guaranteeing operational harmony and staff satisfaction.

Course
Integrations

Automate the management of course enrollments and group data with our file-drop system, which automatically updates and creates groups based on your schedule. This integration simplifies course management by ensuring students are correctly enrolled in groups, saving time and reducing manual workload.

Patron / Student
Integrations

Securely manage and update your patron/student database with our SFTP-based file-drop system, ensuring sensitive personal information is protected while keeping your database current with nightly updates. This module facilitates seamless updates and management of patron statuses, ensuring your records are always accurate without manual intervention.

Custom
Integrations

Tailor your data management solutions with WebCheckout’s custom integrations, designed to meet your unique operational needs. Our expert team supports you through the development and implementation process, ensuring a seamless integration that enhances your organization’s efficiency and security.

Reduce
Rekey

With the WebCheckout Facilities App, misplaced keys become a worry of the past. By meticulously tracking who has which key, for how long, and when it’s due for return, your organization can significantly cut down on the need for re-keying and purchasing new locks, leading to considerable cost savings.

Streamlined
Scheduling

Plan and optimize future reservations with ease, thanks to a visual timeline of key checkouts. This level of organization not only boosts the efficiency of key usage but also ensures that keys are always accounted for, minimizing the risk of loss and unauthorized access.

Workflow
Wizardry

The WebCheckout Facilities App not only enhances security and reduces costs but also streamlines your key management by automating routine tasks. This frees up your team to tackle other important projects while keeping a tight grip on key control. Step into the future of facilities management with our app, where efficiency, security, and peace of mind are part of your daily operations.